Guide
Organising a seminar in Yaoundé: the checklist
Checklist, budget and full-day packages.
Board meeting, training, workshop with a partner or full-day seminar: a successful event comes down to a few well-prepared details. Here is the checklist we use with companies that choose our small conference room.
3 to 4 weeks before
- Set the goal and number of participants. This determines the room layout (U-shape, classroom, boardroom).
- Choose the package: half day, full day (room, two breaks and lunch) or residential with overnight stay.
- Ask for a written quote in your company’s name, with payment terms (bank transfer, cheque or Mobile Money).
1 week before
- Confirm the final number of participants and any dietary requirements.
- Check the equipment: projector, screen, flipchart, Wi-Fi, extension leads.
- Book rooms for participants coming from other cities, at the corporate rate.
- Arrange the shuttle from the airport or train station if needed.
On the day
- Arrive 30 minutes early to test the projector and sound.
- Schedule breaks at fixed times: the team serves them on time.
- Thanks to the backup generator, the session continues even during a power cut.
After the meeting
Ask for your detailed invoice and, if you hold regular meetings, talk to us about an annual rate.
Our team replies within 24 hours with a tailored quote.